Royal Randwick Venue Showcase

FAST FACTS

Event                               You Dream It. We Host It! Royal Randwick Event Showcase

Guests                            200 Guests (The best Event Managers, PCO’s and clients in the events industry

Location                        Royal Randwick – Exclusive Site Takeover

Venue Space               Tote House, The Riders Club, Whispering Angel Garden, Asahi House, and The Winx Stand – Peacock Lounge.

Date                                 Thursday April 10^th, 2025

Guest Arrival               Light Rail – 20 minutes from the CBD
For my next event, I could organise integrated transport tickets and brand the light rail

Car – Take advantage of on-site parking If I were hosting an event, the On-Site Multi-Deck carpark for a flat rate of $10.

Bus – There are plenty of buses that run between the CBD and Randwick, including Routes 339, 373, 374, 376, and 377.

Your next event feature private coach transfers? No problem. Royal Randwick features an integrated Bus Terminal on-site. We’ve had over 70 buses transporting guests and arriving on-site simultaneously to previous events.

Uber/Taxi – Simple drop off directly inside our venue, right outside Gate E in front of our owners pavilion.

ABOUT THE ROYAL RANDWICK EVENT SHOWCASE

Royal Randwick’s 2025 Venue Showcase on Thursday 10 April welcomed leading PCOs and event planners to explore the venue’s most versatile spaces through an immersive progressive soirée.
The journey began in newly redesigned Tote House (presented by Peroni), re‑imagined as a fresh yet relaxed coastal haven serving cocktails. Guests were treated to a unique twist on the typical roving canapes you’d see at other events, toasted rye, whipped vegemite butter, topped with parmesan snow, waffle cones filled with tuna tartar and coconut foam, and a pork knuckle inspired mini knuckle sandwich were on the menu.

Guests then gathered in The Riders Club for a rapid‑fire panel where John Green (AHA), Ashleigh Moore (LinkedIn) and Rohan Sawyer (Bastion Experience) shared fresh insights on hospitality, marketing and experiential design. Food included a Mini Tacoria station, and Live Pasta Bar serving a variety of pasta from an aged parmesan wheel.
A sunset interlude in the Whispering Angel Garden, complete with chilled rosé offered a pause for networking before moving along the garden guests noticed their names in lights, with each attendee’s name displayed along the trackside LED’s for a unique and personal photo moment.

Not to be missed was the grand finale at The Peacock Lounge. There, a flame‑throwing bartender delivered theatrical pours while Executive Chef Craig Knudsen built and dramatically shattered a dessert masterpiece, proving that catering can be entertainment. Supported by our showcase partners, the event highlighted Royal Randwick’s capability for seamless execution and exceptional guest experiences across conferences, gala dinners, Christmas and end of year celebrations, incentive days and everything in between for discerning organisers worldwide.

tote house by peroni

VENUE FEATURES

• Seamless indoor and outdoor space
• Free high density WiFi
• Permanent cocktail furniture fixtures with dedicated bar area
• LED screens
• In-built sound system
• Standard power access
• Award-winning catering and service
• Air conditioning
• Limited complimentary parking
• Onsite security

SUITABLE FOR

Celebrations and parties, Christmas events, weddings and product launches.

CAPACITY: 900 (cocktail)

the riders club

VENUE FEATURES

• Exclusive trackside setting
• Wrap‑around terrace with indoor–outdoor flow
• Floor‑to‑ceiling track views
• Built‑in bar and adaptable modern furniture
• Award‑winning catering and service
• Integrated AV and adjustable lighting
• Free high‑density Wi‑Fi, power and data points
• Air‑conditioning
• Restrooms, onsite security and complimentary parking
• Easy public‑transport access

SUITABLE FOR

Celebrations, parties, conferences, gala dinners, product launches, weddings

CAPACITY

whispering angel

VENUE FEATURES

• Members Reserve Garden location metres from the Winning Post
• Provence‑inspired blush décor and stylish outdoor settings — reserved tables, larger allocations or full buy‑out available
• Dedicated private bar
• Free high‑density Wi‑Fi and precinct‑wide AV for live streaming or presentations
• Easy access and on‑site parking

SUITABLE FOR

Celebrations and parties, Christmas events, weddings and product launches.

peacock lounge – winx stand

VENUE FEATURES

• 5,000 sqm of adaptable event space
• Open‑air terrace with Eastern Suburbs views
• Light‑filled rooms with seamless indoor–outdoor flow and green outlooks
• Black‑out curtains and operable wall for multiple layouts
• 10 × 5 m modular LED super screen, 80 additional screens, LED cubes and IPTV
• Rigging grid plus PA patch points throughout
• Link bridge to multi‑deck carpark &QEII Grandstand; goods lift and escalators
• Free high‑density Wi‑Fi, power and data outlets
• On‑site bar, catering and restrooms
• Award‑winning dining and service
• Full air‑conditioning
• Complimentary parking and fast transport links to Sydney CBD

SUITABLE FOR

Celebrations and parties, Conferences, Exams, Exhibitions and tradeshows, Gala dinners, Product launches.

CAPACITY

world class multi-media takeover

TECHNOLOGY FEATURES

• Jumbo screen
• LED systems stretching 150m along the Royal Randwick home straight
• Winning post LED displays
• Dynamic LED boards inside the Royal Randwick Theatre Of The Horse
• High Impact LED Cubes

Enhanced IPTV and digital stream technology in venue spaces

THE MENU

Curated by Executive Chef Craig Knudsen

Tote House

ROVING CANAPÉS
Toasted rye, whipped vegemite butter, parmesan snow
Waffle cone, tuna tartar, coconut foam
Mini knuckle sandwiches

The Riders Club

MINI TACORIA
Smoked angus brisket, rainbow slaw, jack cheese, Pico de Gallo
Baja spiced cauliflower, rainbow, slaw, Pico de Gallo, lime aioli

PASTA BAR
Variety of pasta served from aged parmesan wheel Cacio e pepe, crip guanciale, black pepper

Whispering Angel Garden

SAVOURY SMORES
Beetroot & goats cheese marshmallow

Peacock Lounge

CHEESE STATION
Artisan grazing cheese station with locally source cheeses and boutique crispbreads

DESSERT SMASH
Mixture of dessert options (chocolate, sauces, fruit and meringue)

THANK YOU TO OUR PANEL

John Green – Director of Liquor & Policing AHA

EVENTS HOSTED WITH ATC             2023, 2024, and 2025 AHA NSW Awards Ceremony

GUESTS                                                      1200 – 1600 Guests

VENUE SPACES USED                         The Winx Pavilion Ground floor, Theatre of the Horse, and trackside lawns.

What I love most about holding my event at Royal Randwick?

The space! The Food! The perfect fit for our guests with an after party on the lawn.  AHA will return for the third consecutive year in 2025.

Ashleigh Moore – Senior Manager Field Marketing – LinkedIn

EVENTS HOSTED WITH ATC             2025 LinkedIn Talent Connect

GUESTS                                                      2000 Guests

VENUE SPACES USED                         The Winx Pavilion Ground floor and Level 1, Owners Pavilion, Ballroom, Grandview Restaurant, Chairman’s Restaurant, and trackside lawns.

Ashleigh Moore, Senior Marketing Manager at LinkedIn, provided unique insights into how LinkedIn ventured away from the everyday event space to get creative and the logistical wins hosting at Royal Randwick provided.

Rohan Sawyer – Managing Director Experience – Bastion

EVENTS HOSTED WITH ATC             2021/22 Ferrari Ultimo

GUESTS                                                      400 Guests

VENUE SPACES USED                         The Winx Pavilion Ground floor, Level 1 and Terraces, Theatre of the Horse, and trackside lawns.

Rohan Sawyer provided a unique angle for the attendees, offering insights and commentary on event management and customer experience. If you were lucky enough to have attending any of Australia’s major sporting events in 2024/25 you’ve witnessed some of Bastions latest work. Melbourne F1, you would have seen the Casa Ferrari activation, Kia at the Australian Open, or most recently the Green Troop flying over Rosehill Gardens as a part of TAB’s Takeover event during the Golden Slipper.